ESI (Employees’ State Insurance) Registration in India step by step.

✅ What is ESI?

The Employees’ State Insurance (ESI) scheme, managed by ESIC (Employees’ State Insurance Corporation), provides:

• Medical benefits (hospitalization, medicine, treatment).

• Sickness benefits (cash during medical leave).

• Maternity benefits.

• Disability & dependents’ benefits.

Employers and employees both contribute to the scheme, and it is mandatory for eligible establishments.

???? Who Needs ESI Registration?

• Establishments with 10 or more employees (in some states, 20).

• Employees earning wages up to ₹21,000/month (₹25,000/month for disabled persons).

???? ESI Contribution Rate (2025)

• Employer Contribution: 3.25% of wages.

• Employee Contribution: 0.75% of wages.
  ???? Total = 4% of employee’s gross wages.

???? Documents Required for ESI Registration

• Employer’s PAN, GST, and incorporation certificate (Company/LLP/Partnership/Shop Act).

• Address proof (utility bill, rent agreement).

• Employee list with salary details.

• Bank account details of the company.

• Specimen signature & digital signature of the owner/authorized signatory.

• Recent passport-size photographs (owner/directors/partners).

???? Step-by-Step ESI Registration Process

Step 1: Visit ESIC Portal

???? www.esic.in

Step 2: Sign Up

• Click Sign Up → Enter company details (name, email, phone).

• Receive confirmation email.

Step 3: Employer Registration Form (Form-01)

• Login and fill employer registration (Form-01).

• Provide:

  • Establishment details (type, PAN, address, nature of business).

  • Employer details (name, designation, identity proof).

  • Employee details (name, salary, joining date).

Step 4: Upload Documents

• Upload all required documents in scanned format.

Step 5: Payment of Advance Contribution

• Initial advance contribution (for 6 months) must be paid online.

Step 6: Receive 17-Digit Registration Number

• After verification, ESIC allots a 17-digit Registration Number → unique for the employer.

???? Post-Registration Compliance

1. Employee Registration

   • Employer must register every eligible employee.

   • Each employee gets an ESIC Pehchan Card (smart card).

2. Monthly Contribution Filing

   • Employer uploads employee contribution details & pays online.

   • Due Date: 15th of the following month.

3. Returns Filing

   • Half-yearly returns must be filed (with details of employees & contributions).

???? Benefits of ESI

✅ Cash benefit during sickness, maternity, disability.
✅ Free medical care for employees & dependents.
✅ Funeral expenses, vocational rehabilitation.
✅ Pension to dependents in case of employee’s death.

???? Penalties for Non-Compliance

• Fine up to ₹5,000.

• Imprisonment (up to 2 years) + fine, if intentional default.

• Interest & damages on delayed payments.

✅ In short:
ESI Registration = Apply online → Upload docs → Pay contribution → Get 17-digit ESIC Code → Register employees → Pay & file monthly contributions.