✅ ESI Challan Services – Complete Guide for Employers

ESI Challan Services help businesses stay compliant with the Employees’ State Insurance (ESI) scheme by ensuring timely generation, payment, and filing of ESI challans for their employees.

These services are critical for organizations covered under the ESI Act, 1948, and usually handled by payroll teams, consultants, or HR software.

???? What is ESI?

ESI (Employee State Insurance) is a social security scheme that provides:

• Medical care

• Sickness benefits

• Maternity benefits

• Disability benefits

• Dependent benefits

???? Applicable To:

• Employers with 10 or more employees (in most states)

• Where any employee earns ₹21,000/month or less (₹25,000 for persons with disability)

???? What Are ESI Challan Services?

These services ensure you stay compliant every month by:

1. Wage Calculation & Deduction

• 0.75% deducted from employee salary

• 3.25% contributed by employer

• Total: 4% of gross wages

2. Monthly ESI Return Preparation

• Based on employees' salary structure

• Preparing monthly return via ESIC portal

3. Challan Generation

• Using ESIC Employer Portal

• Generating the challan for the total contribution (both employer + employee)

4. Online Payment of ESI

• Payment via online banking, UPI, or other digital methods

• Generating and preserving the payment confirmation

5. Filing & Record Keeping

• Filing of return

• Keeping track of contributions, TRRN (Transaction Reference Number), and challans

???? Documents / Details Required

• Employer ESIC registration number (Code)

• Employee details:

  • Name, IP Number, Gross Salary, Days Worked

• Contribution details

• Bank account for online payment

???? Who Provides ESI Challan Services?

1. Professional Payroll Consultants / Accountants

• Handle ESI, PF, salary processing, TDS, and compliance

2. Online HR & Payroll Platforms

???? Due Date for ESI Payment

• 15th of every month for the previous month's contributions
  (e.g., August ESI is due by 15th September)

Late payment leads to penalties and interest under Section 85 of the ESI Act.

???? Want to Proceed?

Let me know:

• If you'd like a step-by-step DIY guide to generate and pay ESI challan

• Or help in finding a consultant or software platform

• Or a monthly Excel template for ESI calculations